Develop, manage, and coordinate the General Director's calendar, including meetings, business trips, and corporate events.
Coordinate with internal departments to prepare meeting materials, reports, minutes, and all necessary arrangements.
Monitor key projects, programs, and milestones to proactively optimize the General Director's schedule.
2. Translation & Interpretation
Provide interpretation for the General Director during meetings, discussions with business partners, customers, the Group, and corporate events.
Translate business documents, reports, emails, and operational materials accurately and in a timely manner.
3. Execution & Follow-up of Executive Directives
Receive, consolidate, and communicate instructions from the General Director and Executive Management to relevant departments.
Monitor implementation progress, provide follow-up reminders, and summarize execution results.
Collect and analyze data, and prepare regular or ad hoc reports as required.
4. Business Analysis & Executive Support
Research and analyze business operations, market trends, and management-related information.
Recommend solutions and provide strategic support to the General Director in business operations, planning, and decision-making.
Assist in setting business objectives, monitoring performance, and carrying out delegated assignments.
5. Other Responsibilities
Welcome and support business partners and guests, and participate in assigned projects and corporate initiatives.
Propose process improvements, promote technology adoption, and perform other duties as assigned
Job Requirement
Bachelor's degree or above in Business Administration, Economics, Law, Human Resources, Marketing, or related disciplines.
Minimum 2 years of experience as an Executive Assistant or Executive Secretary to a Director, CEO, or President in an organization with 500+ employees. Experience in FMCG, manufacturing, or supporting Japanese/foreign executives is preferred.
Experience in translation and interpretation, cross-functional coordination, and external stakeholder communication.
At least 5 years of professional experience in a corporate environment (e.g., Marketing, Sales, Human Resources, Finance/Accounting, or related functions).
Japanese proficiency at JLPT N1 level and English proficiency equivalent to IELTS 6.5+, with excellent verbal, written, translation, and interpretation skills.
Proficient in Microsoft Office applications.
Strong planning, coordination, research, analytical, and problem-solving skills.
Excellent presentation, communication, multitasking, and ability to work effectively under pressure.
Proactive, responsible, trustworthy, and a strong team player.
Mandarin Chinese communication skills are an advantage.
